Constitution charges

The Central Coast Shed Cluster Inc have been informed that for an Incorporated association charges [currently $41 expected to increase 1 July] have been waved till 30 June 2011 for amending and registering changes.


This is important for all Men's Sheds operating as Incorporated Associations across the coast.


John Roberts, the Cluster Treasurer is currently upgrading the Constitution for the Cluster. It is important that individual Men's shed make an informed decision about amending their constitituion.


Any questions or clarification please feel free to contact the Kim Hopkins, Community Development Worker for initial support on this matter.
___________________________________
During the Cluster Committee meeting the question was raised regarding the processs for changing of the Constitution.


The attached information if provided for those unfamiliar with the processs. This is the process that the Central Coast Shed Cluster Inc will adopt according to the Act:.

Special resolutions

When is a special resolution required?

A special resolution is required for:
·         changing the associations name
·         changing the associations objects
·         changing the associations constitution
·         applying for registration by an unincorporated group
·         amalgamating with another registered association
·         an existing corporation seeking to register as an association
·         an existing registered association applying to transfer incorporation
·         voluntarily winding up or cancelling the registered association and distributing property.

The associations constitution may indicate other situations that require a special resolution.

How is a special resolution passed?

A special resolution is passed either:
·         at a meeting of the association
·         in a postal ballot.

For the special resolution to be passed at a meeting
·         members must receive 21 days notice before the meeting date. The notice should include the terms of the resolution and a statement that it is to be passed as a special resolution
·         a quorum of members must be present at the meeting
·         votes must be in person or by proxy, if allowed by the constitution
·         support from at least three-quarters of the votes cast is required.

The results of the vote can be announced by the chairperson of the meeting or entered into the minute book of the association.

If a postal ballot has been used, members must be notified of the results as soon as possible. For information on how to conduct a special resolution through a postal ballot, visit the Postal ballot page.

If an association cannot conduct a special resolution either at a meeting or by postal ballot the Director-General may direct the manner in which the special resolution may be passed by the association.

A quorum is the minimum number of members that are required for the meeting to proceed